Creditors Clerk - A0708

Status: Open

Starting salary (Negotiable): 15,000/Monthly

Tags: Creditors Clerk

The Creditors Clerk is responsible for the full creditors function, including invoice processing, reconciliations, payment preparation, and recordkeeping. The role also includes office administration, reception duties, and providing support to operational staff. The position requires accuracy, strong financial skills, and good communication abilities.

KEY RESPONSIBILITIES

Creditors Function

Verify invoices against delivery notes and purchase order numbers.

Process creditors’ invoices using the Buildsmart system.

Prepare creditors’ payment lists (Excel) for approval and payment.

Process cash invoices and immediate payments.

Handle and process credit notes.

Ensure all supporting documentation is complete, accurate, and approved.

Ensure costs are correctly allocated to the appropriate projects.

Maintain records and digitize all creditors’ documentation (transitioning to a digital record system).

Process paid subcontractor files.

Prepare financial and management reports as requested by management.

Monitor and update the Creditors Age Analysis.

 

Financial Administration

Process petty cash and credit card transactions.

Handle and process municipal accounts.

Complete forms, such as credit applications and other administrative documentation.

Manage vehicle licenses and ensure they are up to date.

Handle and follow up on traffic fines for vehicles.

Manage office supplies and inventory.

Issue and maintain records of staff uniforms and PPE.

General filing (physical and electronic, including Google Drive).

Provide general office support and ad hoc administrative tasks.

Reception Duties

Answer and redirect telephone calls (switchboard).

Receive visitors in the reception area.

Receive deliveries when the purchaser is unavailable.

SKILLS & COMPETENCIES

Strong administrative and financial skills.

Accuracy and attention to detail.

Analytical skills to interpret data.

Strong problem-solving ability.

Good planning and time management to meet deadlines.

Excellent interpersonal and communication skills.

Self-motivated with the ability to work independently.

Integrity and confidentiality in handling financial information.

QUALIFICATIONS & EXPERIENCE

Matric with Accounting OR 1–3 years relevant work experience in a similar role.

Computer literacy: MS Excel, Word, and financial systems.

Advantageous: Experience with Buildsmart or other construction accounting systems.

 

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